Often one of the most tedious tasks in organising any conference is organising, reviewing and managing the submitted papers. Once you have decided the date, venue and subject of the conference it is time to open the Call for papers. This process formally notifies the experts in your field that you are accepting papers to be presented at the conference. Often the scientific committee or organiser will receive hundreds of submissions. Our role is to help organise the submissions so that you can focus on the content produced. So what will we do to make your conference easier to manage:
Abstract Submission Management
Out conference management team will help you build custom submission forms where you have control over what to include and exclude from your form. The YouConfer submission management will allow you to accept papers, reject papers and notify all authors.
- Help to formulate submission guidelines
- Collect all papers
- Organise all papers into relevant subjects, dates and authors
- Provide templates for liaising with all submittees
- Communicate with potential speakers
- Provide notification of paper acceptance for the conference
WHAT IS INCLUDED IN A TYPICAL CALL FOR PAPERS
Full conference details, including: the name of the conference, a full description of the subject, conference dates, the venue, the conference objectives, the submission deadline and relevant contact details for assistance. Some conference organisers will include submission guidelines but if you wish to use the YouConfer abstract management service we will take care of this for you. hings that you may want to include in the call for papers. Our team will design templates to match your preferred conference programme. We will consider topics, word limit, formats, panels and the different types of papers that may suit your audience best.
CONTACT YOUR SUBMISSION MANAGER
TYPES OF CALLS FOR PAPERS
- Abstract submissions – this is a short version or a previously published paper that can be expanded upon if the topic is chosen as suitable for the conference proceedings. These can be anywhere from 200 – 500 words in length.
- Academic Research Papers – These are the most popular form of papers submitted to conference organisers. The paper should address one of the relevant topics outlined in the submission guidelines. The version of the paper submitted to the conference should not have been published elsewhere. These are often between 3000 – 5000 words in length.
- Poster presentations – An illustrated version of research findings. The poster gives the researcher the chance to showcase the research progress and pinpoint areas for further study.
- Case studies
- Slide decks
- Workshop sessions
- Proposals – usually considered non-academic contributions. They may be in a different format to the regular academic papers. Presentations, slideshows and product demonstrations will come under this category. Again, each must be relevant to the theme of the conference.
Submitting an Abstract
Everyone who wishes to submit an abstract for a conference should be a professional in their field of training. Abstracts are usually between 300 – 350 words. If there is an open call for papers for the conference that you are interested in we will list all of the details in the conference page. To submit your paper simply click on the submission button. Once we have submitted your paper you will receive an email confirming the final date of acceptance and the review process. If you require a VISA for your next conference you will be required to mention this in your submission. See all conferences here.
Conference Presentation Guidelines
If this is your first time attending and presenting at a conference don’t worry we are here to help with the outline, design and content guidelines. Once your paper has been accepted you will be contacted by the conference organiser to confirm the timing details, the length of the presentation and how the presentation will take place during the conference proceedings. We always suggest that you limit the number of slides designed for the initial application. When your paper has been accepted you can expand upon these slides and bulk out your content. Read more conference presentation tips here.